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Document Vault

With Document Vault,You Can:

  • View claim and prior authorization letters as well as provider remittance advice (PRA)
  • Search and filter letters
  • Mark documents with a star to quickly access them again
  • Access reports
  • Download and print documents
Learn more with the Go Paperless Interactive Guide

Go Paperless!

If you’re using Document Vault to access letters, your Link Password Owner can turn off delivery of paper copies in the mail using the Paperless Delivery Options tool. 

Learn more about Paperless Delivery Options

Most letters for claims, prior authorization and payments are already in Document Vault. You can sign in and look at them now before making the decision to go paperless.

Letters in Document Vault are available for you to download for 24 months. Additionally, claim letters and provider remittance advice (PRA) are available in claimsLink and Single EOB Search for 18 to 24* months.

All letters that aren’t available in Document Vault will continue to be mailed.

*24 months of history are available in claimsLink when searching by Claim Number, Provider Only or Patient Account Number.

UnitedHealthcare Commercial

Claims

  • Additional information needed
  • Acknowledgements
  • Not covered - Medicaid primary
  • Resubmit to correct network
  • Reimbursement request (overpayment)
  • Claim reconsideration response
  • Authorization of therapy services
  • Copies of letters mailed to members

Prior Authorization

  • Approved
  • Denied
  • Insufficient information submitted

Payment Documents

  • Provider remittance advice (PRA)
  • Payment summary

Coming soon

  • Appeals

UnitedHealthcare West Commercial

Prior Authorization

  • Approved
  • Denied
  • Insufficient information submitted

Payment Documents

  • Claim payment packages – you must choose the paperless option for these to be posted to Document Vault.

Coming soon

  • Claims

UnitedHealthcare Medicare

Claims

  • Additional information needed

Prior Authorization

  • Approved
  • Denied
  • Insufficient information submitted

Payment Documents

  • Provider remittance advice (PRA)
  • Payment summary

Coming soon

  • Reconsideration response
  • Reimbursement request (overpayment)
  • Appeals

UnitedHealthcare Community Plan

Payment Documents

  • Provider remittance advice (PRA)

Coming soon

  • Claims
  • Prior Authorization (for some states)

Static report documents appear in the My Documents section on the Document Vault home page. You can navigate through folders to access these reports or search for reports based on criteria such as creation date, TIN or claim number.

  1. RCM staff should first register for an Optum ID with their employer’s Tax ID number (not the care provider’s).
  2. Next, request access to care provider Tax ID numbers in the Link Security tool.
  3. A letter is mailed to the care provider with instructions for approving or denying access.
  4. RCM staff will receive an email when their access request has been approved or denied. 

Document Vault uses your Optum ID to identify you and determine your role. You will only see the reports and letters that your role is authorized to see. 

  • Claim letters and provider remittance advice (PRA): You must have access to claimsLink
  • Prior authorization letters: You must have access to the Prior Authorization and Notification tool

Contact your Password Owner if you need additional access. Instructions for Password Owners are available here. 

Reference Guides and Other Resources 

If you’re new to Document Vault, here are some resources to help get you started:

Videos and Training